Part-time administrator, Propel Technology.

Location: working from home with regular face-to-face meetings. Hours: three days/22.5 hours per week, which can be worked across three to five days per week for extra flexibility i.e. to work around school hours and childcare arrangements.

Propel Technology, a North Oxfordshire-based PR and marketing agency, is recruiting a part-time administrator.

Propel Technology works for energy, engineering and science sector organisations and we are a previous winner of the CIPR’s Excellence Award for Outstanding Small Consultancy. Our clients include companies in automotive, commercial vehicles, heating, construction and manufacturing.

We offer a range of B2B media relations and marketing communications services. Our clients see us as an entrenched member of their company, which results in long term, trusting partnerships. Most of our clients have been with us for between eight and ten years.

We provide high level strategic advice and then design the plans via which to roll out our ideas. We’ve helped shape companies’ new products and market strategies, developed their stories and content, promoted them through multi-channel communications, and even handled the resulting sales enquiries.

Even before the pandemic, we were a virtual agency, with freelance team members, suppliers and clients located all over the UK and indeed the world! It is the job of the administrator to bring all of this together behind-the-scenes. The administrator will be customer facing and hands on with each account.

As a small owner-managed business, the administrator will be comfortable working in a close-knit team and with providing direct support to the owner. The administrator will be involved in most company activities and wear a number of different hats from personal assistant to PR co-ordinator.

The candidate will be a strong process-driven individual with superior organisational skills and meticulous attention to detail. They will be a confident communicator, both written and verbally, and be able to demonstrate maturity and the ability to take responsibility for their varied and deadline-driven workload, particularly due to remote working.  They are likely to have worked previously in a senior administrative/secretarial or client account role where their resourcefulness was a valued quality.

Tasks include:

• Distributing press releases
• Setting up and distributing customer e-shots
• Social media support – publishing tweets etc.
• Managing advertising bookings
• Updating client websites
• Arranging photoshoots
• Maintaining email distribution lists
• Accounts support: paying suppliers, invoicing, credit control, expenses etc.
• Collating and searching for media coverage; reporting coverage to clients

The administrator needs to have good computer and internet skills and working knowledge of the Microsoft packages. They will be au fait with file sharing and storage platforms and comfortable working with straightforward website content management systems and online banking platforms. Basic knowledge of WordPress websites as well as Xero accounting software will be an advantage.

We are looking for someone who can become a long-standing, loyal lynchpin of the company. Are you a self-starter who doesn’t wait to be told what to do? Are you comfortable finessing the MD’s presentation one minute and tracking down an image to send to a journalist the next? Have you been looking for a role where you will make a real difference and be valued for what you do?

Please email Claire Dumbreck (claire@propel-technology.com) with your CV and a covering note to apply for the position.